Meetings and Events Coordinator- by Top Business

Job Description :

• Event planning, design and productionwhile managing all project delivery elements within time limits


• Liaise with clients to identify their needs and to ensure customer satisfaction


• Conduct market research, gather information and negotiate contracts prior to closing any deals


• Provide feedback and periodic reports to stakeholders


• Propose ideas to improve provided services and event quality


• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc


• Ensure compliance with insurance, legal, health and safety obligations


• Specify staff requirements and coordinate their activities


• Cooperate with marketing and PR to promote and publicize event


• Proactively handle any arising issues and troubleshoot any emerging problems on the event day


• Conduct pre- and post – event evaluations and report on outcomes


• Research market, identify event opportunities and generate interes

Qualifications :

• Proven capabilities for meetings management with a knowledge of the pharmaceutical industry and compliance.


• Demonstrated ability to understand business and customer needs


• Strong project management and organization skills


• The ability to handle multiple tasks simultaneously


• Can respond to tight timelines as well as the capability to interact with all levels of the organization in a professional manner


• Excellent relationship management skills


• Demonstrated judgment and the ability to prioritize work


• Strong communication and influence skills.


• Demonstrated initiative and creativity


• Experience/ability to work in a matrix structure


• Ability to manage multiple stakeholders


• Knowledge of local market vendors/hotels/venues


• Ability to manage vendors to ensure all logistics of a meeting are flawlessly executed


• Flexible to adapt to changing business needs


• Knowledge of the Event Management industry, ideally in a Pharmaceutical environment


• Experienced in supplier negotiation


• Able to demonstrate experience M & Ein customer relationship management


• Analytical and project management skills


• Proven ability to facilitate open discussion and debate among key stakeholders and build internal and external relationships through partnering, anticipating needs, fulfilling expectations


• Strong interpersonal skills are required, as well as excellent verbal communication and presentation skills


• Able to work at all levels of the organization


• Excellent language skills, English is a must

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